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Reprint Article Code

Category: Articles » Self Improvement » Organizing » Article » Article Code

Steps To Organize Your Home Office

Article Title:

Article Body:

Follow the lead of a well-organized home office. Using the checklist below, incorporate many of the organizing tips found on the list. You will have both a professional and efficient home office. 
 
ORGANIZE YOUR BOOKKEEPING
 
•	Prepare and send invoices to clients
 
•	Enter monthly transactions into bookkeeping software
 
•	Reconcile bank, credit card, and other account statements
 
•	Send reminders for paying bills on their due dates
 
•	Write and prepare checks to be signed to pay bills
 
ORGANIZE YOUR DESKTOP PUBLISHING
 
•	Design and print brochures and business cards
 
•	Create flyers, price lists, and other marketing documents
 
•	Lay out, printing, and mailing regular client newsletters
 
•	Prepare professional-looking certificates for seminar participants
 
•	Print labels using company logos or clip art
 
ORGANIZE YOUR DATABASE MANAGEMENT
 
•	Enter business card data into a database
 
•	Send an introductory letter to new prospect leads
 
•	Send scheduled marketing pieces to clients and prospects
 
•	Track marketing efforts and summarize the results in a report
 
•	Send regular follow-ups, reminders, and communications to clients
 
•	Call people for missing contact information
 
•	Send fax and email broadcasts
 
ORGANIZE YOUR TELEPHONE AND FAX SERVICES
 
•	Receive telephone calls while a client is out of town
 
•	Forward important messages that require immediate attention
 
•	Retrieve voice messages and responding to routine requests
 
•	Receive and handle faxes while a client is out of town
 
ORGANIZE YOUR TRANSCRIPTION SERVICES
 
•	Type letters and memos from tape or handwritten notes
 
•	Type legal transcripts from cassette tape
 
•	Type medical reports from tape or handwritten notes
 
ORGANIZE YOUR WORD PROCESSING
 
•	Type handwritten notes from a meeting or seminar
 
•	Type letters, printing on stationery, addressing, and mailing
 
•	Proofread, edit, and check spelling / grammar
 
•	Lay out larger documents
 
ORGANIZE YOUR MARKETING SERVICES
 
•	Send out the appropriate sales brochures for inquiries
 
•	Create and mail a customer feedback questionnaire
 
•	Track the responses to this questionnaire
 
•	Summarize the responses and suggestions in a report
 
ORGANIZE YOUR INTERNET SERVICES
 
•	Maintain a newsletter subscription database
 
•	Post announcements and newsletter issues to the list
 
•	Perform an internet search for an item or piece of information
 
•	Edit or upload new information to a website
 
ORGANIZE YOUR MAIL AND EMAIL SERVICES
 
•	Retrieve email and mail, sort, and get rid of junk
 
•	Respond to routine email requests
 
•	Forward items of importance to the client for attention
 
•	Track and forward urgent issues while client is out of town
 
•	Prepare packages and mail out products as orders arrive
 
ORGANIZE YOUR RESEARCH
 
•	Research potential locations for an upcoming seminar
 
•	Find which locations have the appropriate dates available
 
•	Find which can accommodate the size and type of event
 
•	Research the services available (decorating, food, entertainment)
 
•	Obtain written quotes and specifications from each location
 
•	Monitor periodicals and clip articles of interest
 
•	Visit the library to copy specific articles
 
ORGANIZE YOUR PERSONNEL SERVICES
 
•	Send reminders for annual performance reviews
 
•	Prepare or update resumes and introduction letters
 
•	Review resumes and summarize each in a short biography
 
•	Sort resumes for a job according to pre-arranged criteria
 
ORGANIZE YOUR PRESENTATIONS
 
•	Prepare PowerPoint slides from sketches of diagrams and charts
 
•	Send questionnaires to seminar participants before the talk
 
•	Track completed questionnaires and call non-responders
 
•	Summarize the questionnaire results in a report
 
ORGANIZE YOUR SECRETARIAL SERVICES
 
•	Confirm upcoming appointments
 
•	Schedule or reschedule appointments
 
•	Get directions for a meeting or appointment
 
•	Store back-up computer tapes for safekeeping
 
•	Track birthdays, anniversaries, and other important dates
 
•	Send out the appropriate cards or gifts for special events
 
•	Manage lists of necessary office supplies and ordering refills
 
•	Coordinate air travel, car rental, and hotel reservations

Summary:

Taking control and being organized requires commitment - your commitment - to try something new and to break old bad habits. By being in control of your work day, you'll be more confident about yourself and your career.

Author Bio:

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